This page is designed to answer the following questions:
- 1.2 Roles, responsibilities and accountabilities for resource management (Level 5 Diploma in Leadership and Management for Adult Care, Resource Management in Adult Care)
This assessment criterion involves explaining your own role and responsibilities for resource management in your own organisation as well as how potential improvements may be implemented.
- Role – your function within the organisation
- Responsibilities – the tasks that you are required to carry out as part of your role
- Accountabilities – taking ownership and responding to the results of a task
Therefore, this information will vary between individual managers – some managers may be responsible for all of the organisation’s resources, whilst others may only be responsible for a small subset of resources. For example, you may be responsible for a large team of staff but not be in control of any financial resources, so all purchases have to be cleared with senior management.
An exercise that you may find useful is to split a sheet of paper into three columns with the headings financial, physical and human. Under each heading, write down the resources that you are responsible for. For example:
|Annual budget for operational costs, equipment and consumables provided by senior management (staff salaries not included in this budget)||IT equipment, mobile phones, clinical equipment, Personal Protective Equipment (PPE)||Team of 15 care staff, 3 senior care staff, 1 clinical staff, 2 team leaders|
Being responsible for the management of resources also means identifying and implementing potential improvements.
For example, you may source a new supplier for PPE protective aprons that are a penny cheaper than your existing supplier. You calculate that your team uses 50 aprons per day or 18250 over the course of a year, which would make a saving of £182.50 per annum. If this was rolled out across the whole organisation, it could save £2000-£3000 per annum.
First, you ensure that the aprons from the new supplier are similar in quality and specification to your current supplier and that they are part of the NHS supply chain. You may then attempt to negotiate a better deal with your existing supplier. If that fails, you explain to your team that you would like to trial a new apron and would like them to use it and provide you with honest feedback. Following the trial, if feedback is positive then you report your findings to senior management and recommend it be rolled out across the organisation.
Working in your role as an adult care manager, you may recall times when you have implemented changes to resource management like in the example above. Writing about your role and personal experiences in resource management or discussing them with your assessor will help you to achieve this assessment criterion.